The list of legislative and programmatic works of the Council of Ministers included the announcement of a draft amendment to the Law on the Teleinformatics System for Handling Certain Contracts (the Law on E-contracts), one purpose of which is to enable all entities to electronically conclude employment-related contracts including:

• employment,
• mandate,
• non-competition,
• training and
• material co-responsibility,
• volunteering,

through the ICT system.

Contracts concluded through the system can be signed

• with a qualified signature,
• with a personal signature
• with a trusted signature.

This will allow contracts to be signed remotely, without the need to incur the costs of obtaining a qualified electronic signature certificate or having an employee working remotely having to come to the employer’s premises, and will eliminate the risk of sending signed documents by post.

The system will also provide the possibility to attach documents, produced outside the system but related to the concluded agreements, including documents connected with the employer’s health and safety obligations. For example, the system would also be used to transmit data on contracts concluded with foreigners to such authorities as the Headquarters of the Border Guard or the Headquarters of the Customs Service: Border Guard Headquarters and the State Labour Inspectorate.

In addition, a function would be added to the system to enable confirmation of an employee’s presence or notification of the start of remote work, which is expected to simplify the recording of working hours.

The system for concluding and handling contracts after the new legislation comes into force will be available to any interested entity on a voluntary basis, regardless of its status or size (currently, for example, it is only for microentrepreneurs or entities employing up to nine people). The draft amendment has been tabled for Q2/Q3 2025.

Find more articles in PRO HR April 2025.